Planning a CME Activity

The CME department encourages program planners to begin the application process as far in advance of the CME activity as possible. For single events (symposiums, conferences, workshop, etc.) the CME office requires the entire application package be submitted 12 weeks prior to the event for review and, if necessary, revisions. The CME office is here to help answer questions about activity planning requirements and provide assistance with this process. Please contact us at 860-972-5816 or ContinuingEd@hhchealth.org to discuss your proposed activity and the application process.

Responsibilities of the Activity Director

The Activity Director is the person who is responsible for planning, conducting, and evaluating the CME event.

The responsibilities of the activity director include but are not limited to:

  • Communicating the learning objectives and other relevant planning information to all speakers or faculty responsible for conducting or facilitating the educational activity
  • Communicating the learning objectives and other important information to the target audience
  • Managing any potential conflicts of interest to eliminate bias in the planning and implementation of the activity
  • Attesting to the accuracy and completeness of the CME application

Needs Assessment Data

Needs assessment data, whether obtained by conducting a survey, developing a matrix, or researching electronic resources, etc, will provide planners with an insight into the underlying gaps in professional practice (the difference between current practice and optimal practice as defined by clinical guidelines or evidence-based standards of care).

A Needs Assessment can assist in:

  • Identifying the educational needs, professional practice gaps, and or barriers to care of your target audience,
  • Sharpening a program's priority-based strategic improvement plan
  • Refining learning objectives that are specific to the goals of an activity and are measurable.

CME Conflict of Interest Policy

All faculties participating in CME activities provided by Hartford Hospital are required to disclose to the program audience any actual or apparent conflict of interest related to the content of their presentations. Program planners have an obligation to resolve any actual conflicts of interest and share with the audience any safeguards put in place to prevent commercial bias from influencing the content.


CME Planning Forms

The following forms are used when planning a CME program for Hartford Hospital. These forms are provided in PDF and MS Word formats.


For More Information

Contact the CME Office at 860-972-5816.