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Health Science Libraries Policies |
Generally, Policies and Procedures are the same throughout the Hartford Hospital Health Science Libraries (HSL) system. Please refer to these general policies whenever you are using any one of the Libraries or services.
For questions on these, or any other HSL policies, call the Library (860) 545-2971 or email us.
Who is authorized to use the Health Science Libraries?
- All Hartford Hospital (HH), Connecticut Children’s Medical Center (CCMC), and Midstate Medical Center (MMC) employees and affiliated staff.
- Housestaff and students rotating through Hartford Hospital as part of their clinical experience.
- Students of the Hartford Hospital Allied Health programs.
Authorized patrons must fill out a registration form in order to initiate borrowing privileges.
- Unaffiliated medical and health professionals, as well as patients and their families, may use materials and resources in the libraries, but do not have borrowing privileges. They may ask reference questions and request information.
- We encourage the general public to use the medical and health collections available at most public libraries or at the Lyman Maynard Stowe Library at the University of Connecticut, Farmington, Connecticut, a state-affiliated institution.
- Authorized patrons may borrow items on the following schedule:
| Books |
three week loan, one renewal |
| Journals |
(SPECIFIC TITLES ONLY, i.e., Clinics, Annuals) - three week loan |
| Multimedia |
three week loan |
| Materials that are in the REFERENCE, CORE, and CLOSED RESERVE collections DO NOT CIRCULATE |
| Most journals DO NOT CIRCULATE |
- Patrons may renew items once by phone or by stopping into any Library.
Photocopy Services – Document Delivery
- Each Library has a self-serve, pay-as-you-go, photocopy machine available for anyone’s use.
- Housestaff are expected to do their own copying.
- Photocopy Service is available to Hartford Hospital, CCMC, and MMC affiliated staff.
- Submit requests in person at any Library or online.
- Requests must comply with Copyright Compliance Guidelines.
- The HSL can deliver documents to the Robinson Health Science Library for pick-up or send them by email.
- The HSL processes a maximum of three requests per person per day.
- All routine requests are filled within 48 hours of processing.
- Call the Robinson Health Science Library at (860) 545-2971 for all STAT requests. We process STAT requests only for immediate patient care.
The Health Science Libraries provide Document Delivery services to other institutions through our Division of Library Information Services (DLIS). Call the Robinson Health Science Library for information.
Inter-library Loan Services
- Authorized Library users may request Interlibrary Loans (ILLs).
- Submit requests in person at any Library or online.
- Books and audiovisuals come by snail mail. Allow 10-14 days for delivery.
- Please allow 7-10 days for delivery of journal article requests.
Support for Web-Based Resources
- Hartford Hospital Health Science Libraries provide on-site access to all our web-based resources. To learn about these resources, see Online Databases.
- Users may access our web-based resources remotely through the Hartford Hospital Portal.
- Novell user name and password required.
- For help with the portal, please call the Information Services Help Desk at (860) 545-5699.
- Be sure to stay on the Intranet, not the Internet.
- User names/passwords (other than Novell) are not required to access our resources. If you need to access our resources from a remote location, please connect to the hospital portal and utilize the Health Science Libraries icon (under "Citrix Applications").
- HSL staff is available for help with access problems and with specific database problems. Call (860) 545-2971 or email us.
| IMPORTANT NOTICE: The downloading of entire journal issues or complete journal volumes in a systematic fashion is strictly prohibited. Attempts to download entire databases are also strictly prohibited by the license agreement between the publishers of these resources and Hartford Hospital. It is prohibited to make print or electronic copies for redistribution to non-subscribers. Web activity is monitored by individual publishers and violations of licensing agreements could result in cancellation of this service and disciplinary action. Click here for more information. |
- Authorized Library users may request a mediated literature search by phone (860) 545-2971, fax (860) 545-2572, online or by email library@harthosp.org.
- HSL staff does STAT searches for immediate patient care. Please call in stat search requests and speak directly to the searcher.
- Routine searches are generally completed within 5 working days.
- Authorized patrons who are in school may request 3 school-related searches per semester.
- The Robinson Health Science Library lends laptop computers for use within the Library.
- Laptops all have wireless Internet technology.
- Check with the Information Desk to borrow one.
Copyright and Fair Use Information
Someone owns just about everything. "Fair use" lets you use their things - but not as much as you'd like to. Sometimes things are copyrighted, sometimes they aren't. Sometimes you have to ask for permission before using a resource. Sometimes you are the owner of a resource, and maybe you don't want someone else using it.
It's issues like these that one needs to think about when accessing images, illustrations, publications, etc. on the Internet and elsewhere!
The following links will help you understand copyright and fair use information:
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